Microsoft 365 Business connects employees with the people, information, and content they need to get the most out of any device. In business, we talk a lot about efficiency, productivity, and connectivity in the workplace, especially now that we live in the reality of hybrid work environments.
Creating a thriving environment for your employees is about integrating everything through technology since you need a champion of enterprise-based cloud productivity packages. It offers businesses many tools, applications, and features designed to enhance the user’s ability to work, collaborate and communicate.
But, many security threats are presented, as data protection is crucial, and the organization remains ultimately responsible for backup data. your Microsoft Office 365 data will never be lost if you use the appropriate Microsoft 365 backup solution.
Why it is Crucial for Business
Efficiency is significant for the business. Creating, collaborating, and seamless communication make any organization more efficient.
It grants access to productivity tools that enable people to do their jobs more efficiently and from anywhere, makes organizations agile, and allows them to compete in their sector.
With software updates, hardware updates, warranties, tutorials, and training, you will never be alone implementing or using Office 365 and the Microsoft Business Toolkit. You will access your security capabilities and an exclusive, ongoing support program.
The tools in Office 365 fulfill each other and work seamlessly together, so it is a must for any business. So here are the top 10 key benefits.
Intelligent Process Automation
Many companies have difficulty managing and updating processes. A powerful platform will offer out-of-the-box online forms, workflow management, and data storage capabilities that quickly automate business processes.
Using Microsoft Teams and Dataverse, these solutions extend across departments to serve the entire enterprise which integrates many external tools; for example, it lets you retrieve email actions as an integral part of execution in your workflow.
Ability to Work Remotely
Roughly 70% of modern professionals work remotely for at least one day, and more than 50% work at least half a week.
Hence, as more and more businesses adopt telecommuting policies, you must be able to give your virtual teams access to the tools. And technologies necessary for effective operation on the move.
Keep in mind that accidental deletion can occur, and data stored may be lost. Data accessible backup is what any company needs.
Access Files Anywhere
Access to all the applications and files you need when out of the office is invaluable for organizations where mobile mobility is essential. Office 365 authorizes your organization to store all files in the cloud.
It means they can be accessed on any device, from any location, with an internet connection.
Many organizations already use Microsoft SharePoint or OneDrive for document management, free file sharing business data, search engine optimization, and offer tools for managing version history and user access.
These capabilities help improve productivity and knowledge sharing, but Microsoft takes them further. With its cloud-based SharePoint Online, enhanced user interfaces and interconnectivity make document management in cloud-based libraries easier and offer seamless document sharing.
With files stored in the cloud and backups regularly, your organization continues to operate by default in the event of an office disaster. No matter what occurs to your physical devices, your emails, files, and data are securely stored in the cloud.
Exchange Online also has recovery features, which means that individual emails or entire mailboxes can be restored if needed. Whatever the situation, it may be normal to use Office 365.
Efficient Communication Platforms
In a large organization, communication encompasses many activities, starting with a corporate intranet or teamwork solution.
Among other communication tasks, the company’s intranet allows you to provide services and information, build your culture and brand through a website, and provide a central hub for employees who want to learn more about overall initiatives and explore resources.
Reduced Software Expenses
One of the significant benefits is that it can help your business save on software costs. As a subscription-based software, you only have to pay for the software you are using.
Because not every employee will need the same level of software based on their job position or security support, you can mix and match plans as required.
Office 365 lets you share mailboxes, calendars, and contacts and edit documents in real-time with collaboration tools.
Shared mailboxes mean more people can access the same mailbox, so messages can be filtered to the ground in the shared mailbox and not be ignored.
Sharing calendars on Exchange means you can see who is available in your organization and when to schedule appointments that work for everyone for the first time.
Experience and Engagement of Employees
So giving your remote employees the tools they need to communicate effectively with their teams can mean the difference between hired, successful teams and isolated, unhappy employees.
Identifying the slowdown in productivity and disruption of employees logging into many systems, combined with the rapidly increasing acceptance of Microsoft Teams, Microsoft Viva was introduced as a unified platform for the employee experience.
Many of the characteristics and benefits of Office 365 are created to enable effective remote communication.
With Microsoft Teams, Skype for Business, Outlook Groups, Sway, Yammer, SharePoint, and other Office 365 applications, users will communicate more effectively than ever before, whether they work or what device they use.
Advanced Security Features
Maintaining data protection should be a focus for any digitally managed business. Data loss can be so frustrating, and to recover lost data, you need an extra protection layer.
To restore data, business-critical data, many backup vendors provide you with a great restoration service. As data retention policies are at stake, a comprehensive backup is provided through data centers as data protection activities can recover data with automated backups.
One of the significant benefits of subscription-based software is that you will always have the latest security patch because it is constantly updated without having to do manual updates or purchase add-ons.
Additionally, by investing in the Business Premium version of Office 365, you get standby and transit data encryption, enhanced multi-factor user authentication, region-based data residency, and phishing email protection through Outlook.
These features and benefits of Office 365 can give you the peace of mind that your data will stay safe even when employees access it from a variety of locations and devices.
There are numerous benefits as mentioned in this article. Whether you work from the office or home, your employees need the right tools and applications to keep your business running.
With a proper Microsoft 365 backup partner to migrate and sustain your solution, your team will be equipped with tools to push your business forward.
By Gary Bernstein
Gary has written for several publications over the last 20 years with his primary focus on technology. He has contributed to sites such as Forbes, Mashable, TechCrunch and several others.